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Travel Policy

Before the Trip

Procedures and responsibilities for all participants when requesting travel authorization, approving and arranging travel.

After The Trip

Procedures and responsibilities for all participants when preparing expense reports, requesting travel reimbursement and approving expenses.


Terminology related to Institute travel.


Who to Contact?

Preferred Travel Agencies

































Travel Forms


Form Name Description Instructions Available Format
Travel Authorization Form Request travel approval prior to the trip. Required for all sponsored travel. Required for Admin. travel only if requesting cash advances and or expense pre-payment
Travel Expense Report Request travel reimbursement after the completion of the trip. In case of trip cancellation, use this form to settle any cash advances and/or prepaid expenses
Check Request Form Request payment for goods and services that do not require the issuance of a purchase order. Download Excel Form or view Example
Missing/Lost Receipt Form Document a travel expense in case of a lost of receipt   Download Excel Form or view Example
Travel Reservation Worksheet Provide the lab or department Administrative Assitant with the required travel arrangements   Download Excel Form


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